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Training Records

HIPAA requires ongoing security-awareness training for your workforce. The Training area tracks which courses exist, who has completed them, and when each completion is due to be refreshed.

Courses

A course has a title, a type (HIPAA Basics, Security Awareness, Privacy Rule, Breach Response, Phishing Prevention, or Other), and an optional renewal interval in days. Mark a course required for all team members so it shows up for everyone in the compliance matrix.

Logging completions

Record a completion by picking the employee, the course, and the completion date (today or earlier), with an optional score and notes. Completions are logged by an admin — there is no self-reporting — and each record keeps who recorded it.

Staying current

The compliance matrix shows every team member against every course at a glance:

  • ✓ completed and current
  • ⏰ a renewal is due within 30 days (for courses that have a renewal interval)
  • ✗ not completed, or the renewal is overdue

Renewal due-dates are computed from the completion date plus the course's renewal interval, and upcoming renewals also appear on the compliance calendar.

Who can do what

Admins create courses and log completions. Everyone can view the matrix and records; auditors are read-only. Records export to CSV.

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OnlyHIPAA provides tools to assist with HIPAA compliance but does not constitute legal advice. Consult qualified legal counsel for specific compliance guidance.